Civic Consulting Minnesota is just getting started, and already they’re making news.
St. Paul Mayor Chris Coleman asked the newly formed public-private pro bono partnership for help getting ready for the snow season.
The city is already implementing Civic Consulting’s recommendations and aims to clear snow on 90% of major streets within 20 hours of a major storm. Tracking social media will help identify areas that need extra attention.
Business Mentor NY began working with LinkedIn and Civic Consulting to connect with pro bono professionals throughout New York State. Civic Consulting connected Business Mentor NY with LinkedIn’s Volunteer Marketplace, a site for professionals to identify and pursue skills-based volunteering opportunities.
In a survey, 82% of LinkedIn members stated that they wanted to volunteer their skills.
“Business Mentor NY is a great opportunity for LinkedIn members to do just that, use their professional skills for social good,” said Alison Dorsey of LinkedIn.
The relationship with LinkedIn’s Volunteer Marketplace is a huge win for Business Mentor NY, enabling us to discover and connect with professionals who have expressed interest in high-quality, skills-based volunteering opportunities. And there are quite a few, as over one-million LinkedIn members have indicated that they would like to do skills-based volunteering!
Professionals are actively seeking out volunteer opportunities to leverage their skill sets make a positive impact on the world outside work. LinkedIn members also love Business Mentor NY, with hundreds of professionals applying to mentor our businesses.
Skills-based volunteering is good for your career, too.
Volunteering is a great way to develop leadership skills, expand your professional network, and obtain new skills by trying new approaches. In a LinkedIn survey, 42% of hiring managers stated that they consider volunteer work equivalent to full-time work experience. And 20% said they had hired someone because of her or his volunteer experience.
Try your passion on for size.
Everyone dreams of earning a living from what they love doing. Volunteering is a great way to test-drive your passion as a career. It’s an opportunity to do what you enjoy in a low-risk setting and also highlight your talents, which could prepare you for that dream job.
You never know who you’ll connect with.
Volunteering exposes you to people you would not encounter otherwise. Who knows, maybe you’ll help the next cronut-maker or Steve Jobs get off the ground!
With the help of pro bono partners, Chicago created a single, unified voice for all the great things you can do and see in the city, and tourism is growing.
Like many cities, Chicago used to have separate entities focused on attracting different types of tourists. This appeared to make sense: leisure tourists and business tourists were different animals (so the thinking went), and you needed different strategies and messages to attract each. But Chicago was not competing well in comparison to other cities like New York, and the City leaders wanted to know why.
They reached out to the Civic Consulting Alliance to help them estimate Chicago’s performance against other cities, and better understand the best practices in bringing tourists (and tourist dollars) into Chicago.
With support from the Civic Consulting Alliance and pro bono partners Griffin Strategic Advisors LLC and Jones Day, the City of Chicago looked at ten comparable cities (including Philadelphia and New York), and what they found surprised them. It appeared that cities with unified marketing strategies were more successful at attracting all kinds of tourists.
With this in mind, in the summer of 2012 the City of Chicago merged two separate marketing entities creating a single organization, Choose Chicago, charged with promoting both leisure and business tourism to the city. Since Choose was created, tourism has risen significantly, with record hotel occupancy of more than 75 percent and record visitation of more than 46 million visitors in 2013.
Indeed, Chicago’s efforts have been so successful that now they are getting noticed. The Philadelphia Inquirer recently highlighted Choose Chicago as a model that Philadelphia (one of the ten cities Chicago initially used to compare itself) might want to emulate.
They say imitation is the highest form of flattery, and why wouldn’t another city want to copy a success like this? Bringing together public and private partners to seek new and practical solutions that help cities grow is at the heart of the Civic Consulting model. Kudos to the Civic Consulting Alliance, and to Philadelphia for knowing a good thing when they see it.
“How can you afford to give your services away for free?” People often ask me, “and why wouldn’t a company providing the service want to bill you?”
A lot of people assume if you’re not charging for your services, it’s not worth charging for them. In fact, it used to be the case that “pro bono” meant you couldn’t get anyone to pay you – either because they didn’t have money or because you weren’t very good. Sometimes, it was just a polite way to let go of the people you didn’t want around anymore.
But nowadays it’s different: only the best people get to do pro bono work. Companies actually assign their top stars to community service projects. For example, a few years back we were getting ready for a pro bono project to eliminate paperwork and put more cops on the street. The firm working with us pro bono asked to postpone the project six weeks, because their top project manager was finishing a case in Asia and they wanted their best guy on the job.
Why would they take him off a billable client for community service?
For one, doing good is the right thing to do. Tom Wilson from The Allstate Corporation put it well: “Those of us who are business leaders have a particular responsibility to invest in our communities. We do business in these communities. We live in these communities.”
In fact, three-out-of-four companies see community engagement and impact as a top benefit for pro bono work. “Helping out this way is what GE employees do,” said Mike LaChapelle.
“The primary reason is a genuine desire to contribute,” agreed Jim Rechtin from Bain & Company. Then he went on: ”The side benefit is a tremendously positive impact on our culture and on the recruitment and retention of our employees.”
According to one national survey, 90% of HR professionals believe skills-based volunteering can be an effective way to develop leadership skills. What is it about pro bono projects that make them such fertile training grounds?
“The common cause – coming together to help solve the tough issues that face the urban community, without money in the way – creates a level of trust and respect simply not found in a business-as-usual relationship,” explained IDEO’s Andrew Burroughs. “This heightened level of trust allows access to a vast network of influencers and doers across the city, opening doors that otherwise might be closed, and creating some wonderful learning opportunities along the way.”
You also see an unusual mix of people on pro bono projects, which brings out the best in the team according to Frank Muller from Crust Young: “It is both gratifying and exhilarating to be part of a team with the brightest minds of some of the world’s leading strategy consulting firms.”
As you talk to business leaders across the country, you’ll hear again and again that pro bono is good HR strategy. These projects help their employees find meaning in their work (skills-based volunteers are 38% more likely to have high morale). That keeps their top performers from looking for other places to work. And pro bono projects put them in new situations to test their skills and try different approaches. When finding and retaining the right people is so crucial for your company’s success, you can’t afford not “to give it away for free.”
It’s refreshing to step out of the corporate world for a bit and do a pro bono project. There is a lot that the public and private sectors can learn from each other.
When the new mayor of NYC was coming into office, I had the chance to work with the transition team as a pro bono consultant. Our team (drawn from a few different firms) was part of shaping the future of one America’s greatest cities, with a large and diverse population.
Honestly, I was unsure of how the partners from other firms would come together, but Civic Consulting USA did an excellent job of providing structure and leading the team to accomplish a lot in a short time period.
In this case, each member of the team worked with a subcommittee, and I was in charge of technology. This subcommittee was filled with leaders of some of the city’s largest technology companies, tech entrepreneurs and investors, and academics.
I was able to strengthen my executive communication and leadership skills by planning and conducting workshops with this influential group. I also built a great network of professionals that I still keep in touch with since the project has completed.
At the beginning of any major transition there are lots of big ideas and goals. One of the areas that Civic Consulting USA along with their pro bono partners excelled in was bringing a pragmatic and thorough approach, prioritizing and creating action plans to bring these big ideas to life.
We left the mayor’s new team with a solid start to running the largest and most complicated city in America – and if you can do that here you can do it anywhere!
Delays for customer service requests dropped 80% following a two-day Kaizen event I facilitated with a major state agency. I was impressed by the support and involvement from very senior leaders in the administration who personally offered their time and commitment to make the project happen, right down to the front-line staff who exhibited a real can-do attitude.
For me, it was an exciting opportunity to help launch a new, multi-agency New York State efficiency effort. In part, helping out this way is what GE employees do: each year we volunteer 1.3 million hours in our communities. Moreover, this type of service has been central to my career. In my 28 years with GE, I’ve helped local school systems, chambers of commerce, community colleges, and other non-profit organizations to improve their operations.
When you provide pro bono services, you want the team you’re working with to be as committed as you are. The New York State team leaders made my job easy by gathering all the data needed in advance and completing process maps of the key functions. During the Kaizen event, the participants were open to new ideas and quickly implemented the changes required to reduce customer lead times. The support provided by the IT team was invaluable in quickly implementing systems changes, as well as moving and installing computer hardware.
After the Kaizen event, I shared the great experience that I had with some of the GE Lean Leaders in the Capital District. I have enlisted the help of three of my GE colleagues, Michael Noble-Jack and Jeff Skinkle of GE Power & Water, and Steve Kearney of GE Healthcare, to help facilitate future Kaizen events and support the expansion of the effort in 2014. They are all as excited as I am to share our expertise to help New York State and our local communities.
I blanched when my client said that at a conference. Here I was, on the same panel, explaining how coordinated pro bono teams enable government leaders to tap into the greatest talent available anywhere. How companies see so much more impact from this type of volunteering.
And Jack, a government leader, says it’s all about the price tag.
But then he went on to explain why being free is important: when you know something is wrong, but you don’t know what exactly the problem is, you don’t know what to buy to fix it. And as a public official, it’s very hard to justify buying anything when you don’t know what you need.
That’s where pro bono work comes in. Because it’s free of charge, pro bono services – when structured appropriately – allow government executives to explore what the issue is before they decide on an a plan of action. Based on this public-private work, the government might choose to move forward by assigning staff to the issue, by issuing an RFP or other procurement, by securing further pro bono resources, or any combination of the three.
Pro bono expertise defining the problem thus enables the most efficient use of public resources for implementing the solution.
Other times, when the problem might be clear, how to secure the resources for solving it might not be as obvious. For example, when one client wanted their procurement to be more inclusive of organized labor, they looked to a model in which private vendors compete with local unions to provide custodial services, maintenance, or other functions. But their procurement office had no experience with this approach, so they requested nonpartisan, pro bono services to “manage” the first competition.
In other cases, the problem is clear and even the necessary resources are clear, but it’s politically infeasible to budget and procure such a service. For example, when our client was trying to close a 16% budget gap (a legacy of the previous administration) and the last thing they needed was to hire a “high-priced consultant.” They needed extra analytic firepower, they needed it fast, and it wasn’t politically viable to pay for it. As it turns out, the budget provided a great volunteer opportunity where those who volunteered saw the impact of their efforts right away.
But free isn’t always better. There are also some clear cases of when pro bono isn’t appropriate.
If an agency already has an established budget, for example, for IT systems, there’s little reason for a company to provide that free of charge. After all, a long-term pro bono partnership works only if it’s good for each of the partners.
On the flip side, pro bono service on part A shouldn’t lead to a paid contract on part B. Even if it’s not undue influence, the potential appearance of a conflict could be problematic, for all involved.
More generally, pro bono service is not a quid pro quo. The most successful projects are motivated by civic impact and employee engagement. If there’s even a perception of conflict of interest, it’s not the right pro bono project.
Prior to Jack’s comments on that conference panel, I’d always thought the difficult thing to explain with pro bono work is why companies give their services away free of charge. Jack made me look through the eyes of a government official and I realized that there’s just as much to figure out on the client side of a pro bono project.
Next time, let’s look through the eyes of a pro bono partner: When is it better to work for free?
Guest writer Frank Muller, Senior Consultant from Crust Young New York Inc., reflects on the skills he brings from banking and the benefits of pro bono service.
The result-oriented and apolitical way Civic Consulting USA approaches public sector challenges has exceeded my expectations. Their stakeholder management is cautious and effective. They determine with a sharp eye areas where an outside-view would add to the public cause. Then they offer concrete and topical pro bono services, with modesty and with great respect for the people in charge.
It is both gratifying and exhilarating to be part of a team with the brightest minds of some of the world’s leading strategy consulting firms.
Civic’s approach is to let each person and firm work on problems in their core strength, which maximizes leverage and enables Civic USA itself to remain agile and cost-efficient.
In my case my background from change management in the financial sector appeared to be very helpful in achieving public goals for New York City. I would encourage other companies to take the opportunity to work with Civic Consulting too: you can make a difference.
When they approached Crust Young New York to assist with an historic opportunity in New York City, I did not have to think long. Civic’s reputation from their work in Chicago was promising already.
I had come to NYC to gain international experience in the public sector, having an MBA background and working as a senior manager for a European bank. My work with Civic USA has been among my most rewarding activities in America. I gained a deep understanding of the way government organizations are run in the US. I expect to be able to apply that in my career upon my return to Europe.
Imagine government without waiting lines. Government where you were never put on hold when you called. Government where you got a permit or license in a few days instead of a few months. Well, it’s beginning to happen – and one of the tools governments increasingly use is a process called “Lean.“
Lean was developed on automotive assembly lines as a strategy for building cars faster with fewer defects, but Lean has applications for any process. Going step-by-step through systems, programs and regulations, Lean seeks to improve or eliminate parts that are prone to waits, rejections and resubmissions, bottlenecks, or doing more than what the customer really wants.
Here’s an example from the private sector, where Lean grew up:
Western Union had a problem. In order to add a new sales agent to their network, applications went through a labyrinthine 19-day process. Applications passed through the hands of dozen staff who sorted, recorded, reviewed and batched the paperwork before sending it to the next person. Surely it could be sped up a bit?
So Western Union decided to bring the team together – everyone from bosses to the sorting clerk – and take a hard look at all the steps. Was there a better way to conduct the handful of required background checks and schedule training with the new sales agent?
Using Lean, the team spent two days reviewing the entire process, asking, “Does every step help us deliver exactly what our new sales agents need, while complying with federal agencies and our own business requirements?” If not, they took that step out.
They found that by calling the new sales agent first (instead of at the end of the process), they could verify most of the information over the phone. Better still, one person could do the entire process, eliminating all that waiting as the application passed from hand to hand. In the end, the new process went from 19 days to… 22 minutes.
As you can imagine, Lean is common in a variety of industries including manufacturing, finance, and health care. Wouldn’t it be great if we could use Lean to help government do its job more effectively as well?
It turns out that a number of cities and states are doing just this:
These may seem like small wins, but the effects are cumulative. For instance, Fort Wayne has been rigorous in implementing Lean, applying it to over 100 projects and saving they city some $30 million, or nearly 16% of their total expense budget!
What’s incredible about many of these public sector efforts is that private corporations in manufacturing, finance and health care are donating the expertise to teach Lean to state workers, coaching them to use the same process the private sector folks use routinely.
If you’re reading this and you have expertise that you’d like to offer, then contact us and we’ll work with your firm to make a difference right in your home town.